Monthly Archives: February 2015

Stories from the field – Scuba Scheduling

We recently received the following story from Jim Gregory, a long time user of MeetOMatic (10 years!), about how MeetOMatic has helped him with varying scheduling requirements over the years.
I started using it when I worked for a large corporation that had several subsidiaries and didn’t have networked appointment management system for all of them. My internal partners loved it. I also used it to reach out set up meetings with investment management clients with far flung families.

Now, I wear several hats and have no central network for any of them. I set up meetings for volunteer efforts that I organize. I also design websites for Non-Profits that get together for web site useage training.

Most often, as a scuba instructor, I use MeetOMatic to sort out the best time for training sessions. I teach private classes for small groups and customize the scheduling rather than insisting everyone show up when it’s most convenient for me. When I have 5 or 6 students with all of their conflicting time demands MeetOMatic is invaluable.

We love hearing stories like this, and always find it fascinating to hear the non-traditional uses people have for a scheduling tool. Not every meeting takes place in a boardroom!

If you’ve got a story to share with our users then send it in! Every story that gets published will receive a free upgrade to MeetOMatic Pro.

Many thanks to Jim Gregory at for sending in his story.




Can Multitasking Kill You?

It seems pretty unlikely — although mobile phone usage (especially texting) while driving is indeed a known killer — but there are some remarkable neuroscience studies that demonstrate precisely why multitasking is really quite a bad thing.

In a nutshell, the very act of multitasking creates its own neurological ‘buzz’ that makes it feel rewarding and productive, whereas in reality it can be opposite.  But don’t take my word for it, and don’t rely on your own gut reaction or stories from friends.  Read what neuorscientist Daniel J. Levitin has to say:

Multitasking has been found to increase the production of the stress hormone cortisol as well as the fight-or-flight hormone adrenaline, which can overstimulate your brain and cause mental fog or scrambled thinking. Multitasking creates a dopamine-addiction feedback loop, effectively rewarding the brain for losing focus and for constantly searching for external stimulation.

Even better, look at Levitin’s full article in the Guardian. We thought this would be of interest to our readers because meeting scheduling and management is likely to be one of just dozens of tasks you are engaged in during a busy workday, and you might want to stop and think about marshalling your attention in a focused manner for just one thing.

Multi-User accounts – Guide

Multiple user accounts are new to MeetOMatic this year. They allow your organisation to have multiple MeetOMatic accounts at a discounted rate. This is perfect for businesses who want a meeting scheduler that doesn’t cost the earth and allows all of their employees to schedule their meetings in the simplest way possible!

The multi-user accounts are managed by a single ‘super-user’ has overall control over the account. This user is responsible for payment and inviting their colleagues to use MeetOMatic.

To get a multi-user account:

Step 1. Simply choose the number of users you require from the drop-down menu on the sign up page.

super user 2

Step 2. Enter your details and proceed through to the payment page.

Step 3. Once your payment has been processed (usually instant), you’ll receive an email with an activation code. This email can either be forwarded directly onto your colleagues, or you can copy and paste the link from the email to send to them. This link will enable them to sign up for MeetOMatic Pro at no additional cost, as part of your organisation’s account.

Once logged in, you’ll also find these activation details under “Manage Group” in the top right of the page. From here you’ll be able to see your subscription key, as well as who has signed up, and the meetings that have been scheduled.

super user 1

Interested? Sign up here!  

Clock Mode – Guide

MeetOMatic Pro allows you to quickly and easily find specific times to meet. We’ll show you how here:

Step 1: Go to (duh) and login (top right)
Clock mode 1

Step 2: Click the clock icon
Clock mode 2

Step 3: Click ‘add time’ on your chosen day and choose your time then click ‘done’. Repeat for other days as necessary
Clock mode 3

If you have meetings at a regular time, then you can add default times in your user settings. This enables you to quickly schedule meeting which happen at the same time each week, such as book groups, team meetings etc…

You can also quickly select multiple dates by clicking on either the day name, the month name, or the “>” at the side of the calendar.

Step 4: Click ‘Go!’ and invite your participants

It’s that simple!